Office 365 – How to Publish a Room Calendar

By Philac N.
Published 8 months ago
~2 minute read
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NIFTITPost-PublishaRoomCalendar.png

The purpose of this article is to explain how to publish a room calendar using Microsoft Exchange Online with PowerShell. Following these instructions and making room calendars available for everyone to view on the intranet can make it easier to book a meeting room.

By default, a room calendar is not published. A user can get access to it by adding it from Outlook: room-calendar-1-768x311.png

It is not convenient to manage room calendars the “classic” way, as it makes it difficult to tell when a room is available. If a company has 10 meeting rooms to manage, it is preferable to have a view for all of the room calendars.

Here are the steps to follow to publish a room calendar:

1. Connect to Exchange Online:

https://docs.microsoft.com/en-us/powershell/exchange/exchange-online/connect-to-exchange-online-powershell/connect-to-exchange-online-powershell?view=exchange-ps

In order to connect to Exchange Online with Powershell, the following script needs to be run:

$UserCredential = Get-Credential 

$Session = New-PSSession –ConfigurationName Microsoft.Exchange –ConnectionUri https://outlook.office365.com/powershell-liveid/ -Credential $UserCredential -Authentication Basic –AllowRedirection 

Import-PSSession $Session –DisableNameChecking **

2. Publish The Room Calendar:

Set-MailboxCalendarFolder -Identity [email protected]:\calendar -PublishEnabled $true

You can verify if the command works by executing this command:

Get-MailboxCalendarFolder -Identity [email protected]:\calendar 

3. Enable More Details:

This step is required to get the URL of the calendar:

Get-MailboxCalendarFolder -Identity [email protected]:\calendar -DetailLevel Full

4. Get The URL of The Room Calendar:

Get-MailboxCalendarFolder -Identity [email protected]:\calendar

The URL should appear as in the below screenshot:

room-calendar-2.png

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